About the Role:

This role is central to the smooth running of our private dining, supper clubs, pop-ups, and other culinary experiences. The Events & Guest Experience Assistant will provide essential behind-the-scenes support with scheduling, communications, and organization, while also having the opportunity to support in-person at events.

What You’ll Do:

• Manage and organize the chef’s calendar, including client inquiries, private dining requests, and event bookings.

• Draft and send email correspondence to clients, partners, and collaborators.

• Create, update, and manage sign-up sheets, availability trackers, and event schedules for staff.

• Prepare and format documents, such as menus, invoices, contracts, and pitch decks for clients.

• Support with marketing tasks, including drafting and reviewing social media captions, event descriptions, and newsletters.

• Track and maintain accurate records of upcoming events, staffing needs, and client communications.

• Provide on-site support during events (pop-ups, private dinners, supper clubs), which may include guest check-in, light setup and teardown, and liaising with staff.

• Assist with general administrative duties as required, ensuring smooth day-to-day operations.
  
  

What we’re looking for:

• Someone who is passionate about building a career or expertise in hospitality administration and coordination.

• Excellent written and verbal communication skills with a professional yet personable tone.

• Strong organizational skills and attention to detail.

• Ability to manage multiple priorities and meet deadlines.

• Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail).

• Comfortable working independently as well as part of a small team.

• Flexible schedule with occasional availability to support evening and weekend events.

• Ability to think quickly and solve problems, especially when handling guests and client needs with professionalism and care.

• Previous administrative, hospitality, or events coordination experience is an asset.

• Experience creating professional presentations is an asset.

Perks:

• Opportunity to be part of a creative and growing culinary brand.

• Hands-on experience in both the administrative and events side of hospitality.

• Complimentary meals or tastings at select events.

• Flexible, supportive work environment.